Paperwork

You can find all of the paperwork that is necessary to keep the American University United Methodist Chaplaincy, American University United Methodist Protestant Community, and the United Methodist Student Association Functioning here.

Bylaws

THE AMERICAN UNIVERSITY UNITED METHODIST CHAPLAINCY

 

ARTICLE I: NAME AND LOCATION

The name of the organization is the American University United Methodist Chaplaincy (hereinafter referred to as “the Chaplaincy”). The principal office of the Chaplaincy shall be located at the Kay Spiritual Life Center of American University, Washington, D.C., but meetings of the Directors may be held at such places as may be designated by the Board of Directors.

ARTICLE II: PURPOSE

The purpose of the Chaplaincy is to provide a strong, open, visible, and faithful United Methodist ministry to the American University campus that ministers to all, is accepting of all, and represents the love and grace of Jesus Christ as understood in the Wesleyan tradition, specifically:

(1) To promote United Methodist religious, educational, social, cultural, counseling, welfare, and communal activities at The American University;

(2) To assist, encourage, and coordinate the diverse expressions of United Methodist life in the university community;

(3) To deepen the understanding of the entire university community of United Methodist life and issues and to reinforce the historic and ongoing connection of the United Methodist Church to The American University;

(4) To bring United Methodist faculty, staff, graduate students, and undergraduate students closer to the connectional United Methodist community and to involve them more deeply in its concerns.

ARTICLE IV: BOARD OF DIRECTORS

1. Management of the affairs of the Chaplaincy shall be vested in its Board of Directors. Its members shall be referred to herein as “Directors.” The Board of Directors shall possess, and may exercise, any and all powers granted to the Chaplaincy under the relevant provisions of the Book of Discipline of the United Methodist Church, subject to the limitations set forth therein, holding itself accountable to the Baltimore-Washington Conference Committee on Higher Education and Campus Ministry. In furtherance, but not in limitation of its authority, the Board of Directors shall have power

(a) To designate, by vote of a majority of the Directors present and voting, provided a quorum is present, an Executive Committee, consisting of the Chair of the Board of Directors and one or more, not to exceed four, other Directors. The Executive Committee shall have and exercise the authority of the Board of Directors in the management of the Chaplaincy, to the extent provided in the resolution adopted by the Board of Directors. The Chair of the Board shall serve as Chair of the Executive Committee.

(b) To designate, by resolution adopted by a majority of the Directors present at a meeting at which a quorum is present, other committees whose membership need not be limited to Directors, which shall have and exercise such authority as the Board of Directors shall authorize.

(c) To exercise direct oversight and support of the programs and finances of the Chaplaincy, exclusive of the salary of the Chaplain.

(d) To provide an annual evaluation of the Chaplain and make recommendations regarding professional and spiritual development.

(e) To evaluate annually the Chaplaincy in consultation with the Chaplain.

2. The Board shall have not fewer than twelve nor more than twenty-one members.

3. The Board shall have among its members:

(a) at least one member of the Baltimore-Washington Conference Committee on Higher Education and Campus Ministry;

(b) The staff person related to the Baltimore-Washington Conference Committee on Higher Education and Campus Ministry;

(c) At least one member of the faculty or staff of American University, such person(s) being an active participating member of a Christian denomination;

(d) At least one student who is enrolled full-time at American University and is active in the programs of the Chaplaincy;

(e) At least one clergy member of the Baltimore-Washington Conference with interest or expertise in campus ministry; and

(f) Such other lay or clergy people as may be added or desired.

4. Members of the Board of Directors need not be residents of the District of Columbia.

5. Each Director shall hold office for a term of one year.

6. Elections to the Board of Directors shall occur annually at the annual meeting of the Board. The Chair shall present to the membership a slate of candidates for membership to the board. Notwithstanding the foregoing, the Chair may from time to time appoint additional interim members to the Board with the consent, by majority vote, of the Directors. Such interim members shall serve until the next annual meeting.

7. A majority of the Directors then in office shall constitute a quorum for the transaction of business. In the absence of a quorum, a majority of those members present may adjourn the meeting. The affirmative vote of a majority of the Directors present at a duly notified and called meeting of the Board of Directors at which a quorum is present shall be necessary and sufficient to the making of decisions by the Board of Directors, except as a larger vote may at any time be otherwise specifically required by the Non-profit Corporation Act, the United Methodist Book of Discipline or these Bylaws.

8. Any vacancy occurring in the Board of Directors due to the death, resignation, or disability of a Director shall be filled by the remaining members of the Board. A Director appointed to fill a vacancy shall be appointed for the un-expired term of his or her predecessor in office. Any Director wishing to resign his or her position before the expiration of his or her term shall notify the Chair of the Board of the Chaplaincy in writing.

9. Individual Directors of the Board may be removed for good cause shown and only upon a two-thirds majority vote of the full Board.

10. Regular or special meetings of the Board may be held within or without the District of Columbia at such times and in such places as the Board of Directors may by resolution determine in advance, but in no event less often than once a year. Special meetings may be called by the Chair and shall be called by the Secretary upon the written request of one-third of the Directors then in office.

11. Both regular and special meetings of the Board of Directors, or any change in the time or place thereof, must be preceded by written notice to each Director. Such notice shall specify the date, time and place of the meeting, and, in the case of special meetings, shall specify the purpose for the meeting or the business to be conducted.

12. Notwithstanding the requirements of paragraph 11 of this Article, a Director may waive notice of the time and place of any regular or special meeting. Attendance at a regular or special meeting shall constitute a waiver of notice, except where the Director attends a meeting for the express purpose of objecting to the conduct of business on the ground that the meeting was not lawfully called or is not lawfully convened. A written statement filed with the Secretary by any Director either before or after a meeting is held, which recites knowledge of the date, time, and place of such meeting and specifically waives notice thereof, shall also be effective to dispense with the requirement for prior written notice to such Director.

13. Directors shall receive no compensation for their services as Directors. The Board of Directors may authorize that Directors be reimbursed for expenses incurred while acting on behalf of the Chaplaincy. No Director shall simultaneously sit as a voting member of the Board and receive moneys from the Chaplaincy for the performance of a contract without the approval of the Board by majority vote of the full Board.

ARTICLE V: OFFICERS

1. The officers of the Chaplaincy shall consist of a Chair, a Vice-Chair, a Secretary, a Treasurer, and such other officers and assistant officers as the Board of Directors may from time to time establish.

2. The Chair, the Vice-Chair, the Secretary, and the Treasurer shall be elected by the Board of Directors, and shall hold office for a term of one year from the effective date of their election. The Chair, Vice-Chair, Secretary, and Treasurer shall be Directors, but assistant officers need not be members of the Board of Directors. Any vacancy among the officers due to death, resignation, or disability shall be filled by the Board of Directors, for the remainder of the un-expired term. Any officer wishing to resign his or her position shall notify the Chair of the Board in writing; a Chair wishing to resign shall notify the Secretary of the Board in writing.

3. The Vice-Chair shall have such other powers and shall perform such other duties as from time to time are assigned to that Vice-Chair by the Board of Directors or by the Chair. In case of the absence or disability of the Chair, the duties of that office shall be performed by the Vice-Chair.

4. The Chaplain shall be the chief executive officer of the Chaplaincy and shall direct and execute, as the acts of the Chaplaincy, all decisions of or programs adopted by the Board of Directors, and shall perform such other duties as the Board of Directors may from time to time prescribe or authorize. The foregoing duties shall include, but shall not be limited to, the conduct of religious services, community building, social witnessing, the provision of Christian education, providing counseling services, the hiring (at reasonable compensation) and discharging of employees, the execution of any contract or other instrument on behalf of the Chaplaincy, the signing of checks, drafts, or other orders for the payment of money, the signing of notes or other evidence of indebtedness, and the leasing or renting of office space for the Chaplaincy. The Chaplain shall be appointed by the Bishop of the Baltimore-Washington Conference or his designee, and shall serve for such time as the Bishop determines. The Chaplain shall be a non-voting member of the Board ex officio. The remuneration of the Chaplain shall be determined by the Baltimore-Washington Conference of the United Methodist Church. The Chaplain shall have the authority to sign checks, provided that checks in excess of Two Thousand Dollars ($ 2,000.00) must be co-signed by the Treasurer, or in the absence of the Treasurer, by the Chair.

5. The Secretary shall keep the minutes of all meetings of the Board of Directors, including all votes and resolutions adopted, and shall record all such documents and records in a book to be kept for that purpose. He or she shall issue notices of all meetings and file all reports required by governmental authorities. He or she shall also perform such other duties as the Board of Directors shall prescribe.

6. The Treasurer shall act in the capacity of general financial supervisor of the Chaplaincy, and shall render to the Chaplain and Directors, upon request, but in no event less often than once a year, an account of all financial transactions of the Chaplaincy and of its general financial condition. The Treasurer shall have authority, in the absence of the Chaplain, to sign checks on the accounts of the Chaplaincy. In the absence of the Chaplain, the Treasurer may only sign checks in excess of Two Thousand Dollars ($ 2,000.00) with the co-signature of the Chair of the Board. The Treasurer shall also perform such other duties as the Board of Directors may prescribe.

7. The Board of Directors may require the Chaplain and/or such other officers and assistant officers who are authorized to sign checks or other financial documents for the Chaplaincy to be bonded. The expenses of such bonding shall be borne by the Chaplaincy.

ARTICLE VI: EXECUTIVE COMMITTEE

1. The day to day operational and management authority of the Chaplaincy shall be vested in an Executive Committee of the Chaplaincy.

2. The Executive Committee shall consist of the Officers of the Chaplaincy, the Chaplain, and no more than four (4) members of the Board of Directors who are appointed by the Chair of the Board and affirmed by majority vote of the Board.

3. The Executive Committee shall be responsible for oversight of day to day operations of the Chaplaincy, including oversight and supervision of the Chaplain, and for ensuring that the Chaplain and the other Officers of the Chaplaincy are conducting the business of the Chaplaincy both within the mandates and policies set forth by the Board, the Baltimore-Washington Conference, the Book of Discipline of the United Methodist Church, and within the budget set forth by the Board.

ARTICLE VII: INDEMNIFICATION

The Chaplaincy shall indemnify any Director or officer, or former Director or officer, of the Chaplaincy, or any person who may have served at its request as a director or officer of another corporation, whether for profit or not for profit, against expenses actually and necessarily incurred by him or her in connection with the defense of any action, suit, or proceeding to be liable for negligence or misconduct in the performance of a duty. Such indemnification shall not be exclusive of any other rights to which such director or officer may be entitled under any bylaw, agreement, vote of the Board of Directors or otherwise.

ARTICLE VIII: ACCOUNTING PERIOD

The annual accounting period of the Chaplaincy shall be the calendar year unless otherwise determined by the Board of Directors.

ARTICLE IX: AMENDMENTS

By a vote of two-thirds of the Directors present and voting, provided a quorum is present, the Board of Directors may alter, amend, repeal, or add to any of the bylaws of the Chaplaincy and adopt new bylaws in the place of any provisions deleted, so long as the proposed changes were included in the notice of the meeting and are consistent with the Book of Discipline of the United Methodist Church.

ARTICLE X: DISSOLUTION

Upon the dissolution of the Chaplaincy, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the Chaplaincy, dispose of all the assets of the Chaplaincy exclusively for the purposes of the Chaplaincy in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future Unites States Internal Revenue Law), as the Board of Directors may determine. Any such assets not so disposed of shall be disposed of by the Court of the jurisdiction in which the principal office of the Chaplaincy is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

These bylaws were adopted by vote of the Board of Directors on January 14, 2003, and replace all previous bylaws.

Attest: ______________________

Secretary

Justice Statements

Statement on Divestment from Sudan

The United Methodist Student Association and AU United Methodist/Protestant Community stand in support of targeted divestment from Sudan. As Christians and people of God we affirm the actions of the General Board of Church and Society and United Methodists around the world to call all people into action against the Genocide in Sudan. As people of the Wesleyan tradition who believe that there is no holiness but social holiness we believe that action must be taken to end the racism, discrimination, violence, and injustices that are occurring in the Darfur region of Sudan. As worshipers of God and disciples of Jesus, we believe we are all part of one body and spirit and that calls us into a ministry of peace, love, and justice. Our university is a United Methodist-affiliated institution and is called to uphold the social principles of the United Methodist Church and should act to ensure that all its actions, including financial investment, should be done with spiritual and moral direction. We are in spiritual solidarity with the Interfaith community and other university students in calling for expedient targeted divestment from Sudan.

Statement regarding Coca Cola Boycott

We the Students of the UMSA and UM/Protestant Community in our Christian tradition agree to boycott Coca-Cola and encourage American University to cut its contract with Coca-Cola until the company allows an independent third party investigation into the allegations made in Columbia and India. If allegations are proven, we expect Coca-Cola to make amends for these actions before ending the boycott. Finally, we give permission to the Justice Committee under the guidance of Chaplain and Social Justice Coordinator to take action on this issue and to write a formal resolution to the Board of Trustees expressing the community’s concerns.

Coca-Cola is a company that represents America to the world and that representation should not be one of violence and environmental degradation.

Reconciling Statement

The AU United Methodist-Protestant Community is a reconciling campus ministry, committed to be in ministry with people of all ages, races, sexes, abilities, gender identities, sexual orientations, national origins, and religious backgrounds. Read the full statement of our commitment to be a reconciling congregation.

Reconciling Statement

AMERICAN UNIVERSITY UNITED METHODIST PROTESTANT COMMUNITY
UNITED METHODIST STUDENT ASSOCIATION
RECONCILING STATEMENT

As disciples of Jesus Christ, we, the American University United Methodist Protestant Community and the United Methodist Student Association, covenant to reconcile ourselves with God and all creation. We affirm God’s call to love our neighbor as ourselves by welcoming and accepting all people into our community.

As a community, we believe in a spiritual formation that recognizes that all people have their own faith journeys that have brought them from different directions and will continue to shape who they are. Because of this, we accept people as they are and support the spiritual development of all.

We commit to actively inviting people into ministry and affirming everyone’s call as beloved children made in God’s image. As a community committed to sharing the Good News of Christ with all, we commit to challenging all boundaries that veil and deny this love to marginalized people.

We are a community of love and grace open to people of all sexual orientations and gender identities, races and ethnicities, differing abilities, diverse economic levels, ages, and personal background, whether they be students, faculty, staff, community members, or visitors. We welcome all people and commit to be a community in which differences, whether in theology, ideology, political affiliation, academic interests, ministerial gifts, or spiritual callings, can form a community of Christian disciples through God’s love.

We covenant to ministering with all people on this campus and in the community, especially those who feel alienated from the Church. As an ecumenical and interfaith community, the United Methodist Protestant Community and United Methodist Student Association will work to reflect the full diversity of God’s image in all that we do. Because of our openness to be in ministry with all, we will be committed to forming connections with other campus groups and offices, including the Center for Diversity and Inclusion, the Interfaith Council, and the Academic Support and Access Center.

We will continue to reflect individually and as a group on the nature of our reconciling community, recognizing that people of good faith can disagree on many issues, and we commit to continued wrestling with complex issues. We will turn our reflections into action to create an open, loving space, mindful of how words and actions might exclude others from our fellowship, as we share this inclusive message beyond our community as well. We stand with the larger reconciling community, and strive to participate in local reconciling efforts. This community empowers God’s people to advocate for the full inclusion of all, by providing education, training, and dialogue, so that they may be a resource for our campus and beyond.

We pledge to celebrate our reconciling status with a reconciling worship service each semester, and to intentionally focus on our community’s need to continue an open dialogue on reconciling issues. Each year, a member of the student leadership will be appointed to keep the community aware of this statement and hold us accountable to it. We further commit to review this statement every three years, to ensure that all members have an opportunity to be a part of this reflection.

Adopted, May 6, 2007
Revised and re-affirmed, November 6, 2011
Revised and re-affirmed, December 7, 2014

United Methodist Student Association Constitution

Article I. The name of this organization of American University students shall hereby be known as the United Methodist Student Association.

Article II The main goal of the United Methodist Student Fellowship (hereafter referred to as the UMSA) is contained in, but not limited to, the following mission statement:

As an expression of Christian faith, we call, nurture, and equip the members of the American University community to grow in discipleship, serve others, create inclusive communities, build relationships with God and one another, discern vocation, and become leaders in the Church and the world.

Article III. The membership of the UMSA shall consist of any American University student who expresses an interest in joining, regardless of gender, religion, sexual orientation, disability, race, and/or age.

Article IV. The UMSA shall elect, at the last meeting of each academic year, any officers it deems necessary, including but not limited to: (1) president, (2) a vice-president (3) a treasurer, and (4) a secretary. In addition, at the beginning of each academic year, a freshman representative will be selected out of the entering class.

A. The president shall assume the responsibility of overseeing the organizational and programmatic aspects of the UMSA. S/he serves at the mercy of the membership and shall act accordingly, taking part as an active participant in the life of the community.

B. The vice-president shall assume the responsibilities of the president in case of the president being unable to perform his/her duties. The vice-president shall be an active member in the life of the community, assisting the president and other leaders with leadership and planning of events.

C. The treasurer is charged with maintaining an accurate record of all financial transactions. It shall be the duty of the treasurer to be prepared to provide and up-to-date balance of all accounts to the membership upon request. The treasurer shall also   have the responsibility of working with other UMSA leaders to prepare and submit the organization’s budget, and will oversee other arising fiduciary responsibilities.

D. The secretary is charged with keeping documented evidence of all UMSA activities, including but not limited to keeping and communicating meeting minutes each week. If s/he is unable to be present at these weekly meetings, s/he is responsible for finding a replacement to keep the minutes in his/her stead.

E. The freshman representative is charged with being a liaison between freshmen and the UMSA leadership. In addition, the freshman representative will be a visible presence during weekly worship and will provide information to the freshmen members of the community for their benefit and help.

Article V. At the beginning of each academic year, the responsibility for bringing each of the six missional foci (discipleship, service, inclusiveness, building relationships with God and one another, discernment, and leadership) shall be assigned to an appropriate individual, who shall insure that that focus is considered in the programming and activities of the UMSA. These areas include, but are not limited to, worship, discipleship, social justice, and hospitality.

Article VI. Officers shall be held accountable by the membership of the UMSA. Any officer charged with not upholding her/his duties shall, upon a majority vote of a quorum of the membership (as defined by the number of members present at any regularly scheduled meeting), be subject to impeachment by the membership. After said review has occurred and upon a motion and second by the membership, the officer shall be eligible for removal from office. Removal shall require a two-thirds majority vote of the quorum present. Upon successful removal from office, the remaining officers shall take nominations from the floor and proceed with an election to fill the vacant position.

Article VII. As a living document, this constitution may be amended at any time the membership sees fit. An amendment shall require a two-thirds vote of the quorum present for passage and shall take effect immediately upon approval.

2011 Reconciling Statement

AMERICAN UNIVERSITY UNITED METHODIST PROTESTANT COMMUNITY
UNITED METHODIST STUDENT ASSOCIATION
RECONCILING STATEMENT

As disciples of Jesus Christ, we, the American University United Methodist Protestant Community and the United Methodist Student Association, covenant to reconcile ourselves with God and all creation.   We affirm God’s call to love our neighbor as ourselves by welcoming and accepting all people into our community.

As a community, we believe in a spiritual formation that recognizes that all people have their own faith journeys that have brought them from different directions and will continue to shape who they are. Because of this, we accept people as they are and support the spiritual development of all.

We commit to actively inviting people into ministry and affirming everyone’s call as beloved children made in God’s image. As a community committed to sharing the Good News of Christ with all, we commit to challenging all boundaries that veil and deny this love to marginalized people.

We are a community of love and grace open to people of all sexual orientations and gender identities, races and ethnicities, differing abilities, diverse economic levels, ages, and personal background, whether they be students, faculty, staff, community members, or visitors. We welcome all people and commit to be a community in which differences, whether in theology, ideology, political affiliation, academic interests, ministerial gifts, or spiritual callings, can form a community of Christian disciples through God’s love.

We covenant to ministering with all people on this campus and in the community, especially those who feel alienated from the Church.   As an ecumenical and interfaith community, the United Methodist Protestant Community and United Methodist Student Association will work to reflect the full diversity of God’s image in all that we do. Because of our openness to be in ministry with all, we will be committed to forming connections with other campus groups and offices, including the Center for Diversity and Inclusion, the Office of Multicultural Affairs, Interfaith Council, and Disability Support Services.

We will continue to reflect individually and as a group on the nature of our reconciling community, recognizing that people of good faith can disagree on many issues, and we commit to continued wrestling with complex issues. We will turn our reflections into action to create an open, loving space, mindful of how words and actions might exclude others from our fellowship, as we share this inclusive message beyond our community as well. This community empowers God’s people to advocate for the full inclusion of all, by providing education, training, and dialogue, so that they may to be a resource for our campus and beyond. We pledge to celebrate our reconciling status with a reconciling worship service each semester, and to intentionally focus on our community’s need to continue an open dialogue on reconciling issues.  We further commit to review this statement every three years, to ensure that all members have an opportunity to be a part of this reflection.

Adopted, May 6, 2007
Revised and re-affirmed, November 6, 2011

 

 

 

 


 

Annual Reports

This is a collection of the annual reports submitted by our Chaplain over the years.

Pastoral Statements

Policies

Announcements